7 Layout Tips
Carl Shank • January 15, 2021
7 Layout Tips for Your Next Piece
How do I produce a newsletter that is inviting, eye-catching and easy to read? What are the time-honored rules of layout and design that will help me? This is a vast topic, to be sure, but here are seven (7) basic rules to give attention to for you to "look good" in print and digital media.
- Know where you are going. Have a good understanding of the goals and purpose of your piece. What do you want to accomplish through this piece? Here, "form" follows "function." Roger Parker in his Looking Good In Print notes: "There should be a logical reason for the way you employ every graphic tool. That tool should relate to the idea it expresses as well as the environment in which the final product will appear." (p. 4)
- Place the right fonts and graphics well. There are time-honored rules for mixing and using different fonts, or typefaces, in a piece. Most print pieces use a serif (with "feet") font for the main text and a sans-serif (without "feet") font for headlines. This rule has been used successfully for ages, but digital use has relaxed the rules somewhat. The issue here is readability. What should stand out, stands out, and what should be read for information is clear. Clarity, organization and simplicity should rule.
- Guide the reader through your piece. "The design of that map [a reading roadmap] should follow the readers' natural tendency to read an advertisement or publication from upper left to lower right." (p. 6)
- Use plenty of what is called "white space." Don't try to crowd into a piece all that can or even should be said. Separate headings from text, points from one another, and use sufficient white space to separate graphics from textual elements. If it looks "crowded" it probably is crowded.
- Don't try to "show off" in your piece. This is not "art for art's sake" or to show your ability to mix colors and fonts and graphics or to display your talents. This is to get the point across in the most direct and pleasing way possible.
- Pay attention to spelling and grammar. Probably the most overlooked and underrated truth about many newsletters is that they ignore proper spelling and the right use of grammatical constructs. Buy a "style manual" and consult it for proper sentence, paragraph and topical styles, especially if you footnote something. By the way — be especially careful of plagiarizing. This is unfortunately a major "sin" in church and ministry communications. Give credit to where credit is due.
- Use spell checkers and layout helps. Microsoft and Adobe and many other publishers have publishing helps and advice which you should give attention to and use and adapt for your needs.
Hopefully, these introductory points will help your publications shine!
Successful Layout & Design
SWISS TYPE BEAUTY DESIGNERS LIKE JAN TSCHICHOLD were foundational to many of the Swiss design principles. This style evolved from Constructivist, De Stijl and Bauhaus design principles, particularly the ideas of grid systems, sans-serif type and minimalism. Emerging in Switzerland during the 1940s and 1950s, this typography, also known as the International Typographic Style, directly responded to the type chaos of Dada and the stylization of Art Deco. The Swiss style emphasized readability, visual harmony and universality. Clarity, objectivity and functionality were key components. Contributors included Max Miedinger, creator of the Helvetica typeface and Adrian Frutiger, creator of the Univers typeface, both in 1957. The Journey of Helvetica We all use Helvetica. In fact, some say it has been overused through modern years. Helvetica derives its powerful simplicity and display qualities from the 1896 typeface Akzidenz-Grotesk. “The design originates from Royal Grotesk light by Ferdinand Theinhardt who also supplied the regular, medium and bold weights. Throughout the years, Berthold has expanded this extremely popular and versatile family. AG Super was developed in 1968 by Günter Gerhard Lange and is an excellent choice for headlines. In 2001, Günter Gerhard Lange added more weights for Berthold including Super Italic and Extra Bold italic.”[1] “Helvetica is a twentieth-century Swiss revision of a late nineteenth century German Realist face. The first weights were drawn in 1956 by Max Miedinger, based on the Berthold Foundry’s old Odd-job Sans-serif, or Akzidenz Grotesk, as it is called in German. The heavy, unmodulated line and tiny aperture evoke an image of uncultivated strength, force and persistence. The very light weights issued in recent years have done much to reduce Helvetica’s coarseness but little to increase its readability.”[2]
CONSTRUCTIVISM (1915-1934) Typography in Constructivism was a rational, disciplined and ideologically charged tool. It served society, especially early Russian forces, and reflected the spirit of the machine age. Constructivism redefined the role of art, design, and typography. Unlike Dadaism’s chaos and anti-art stance, constructivism type, favoring horizontal and vertical axes, creating a clean, mathematical visual language, was highly rational, utilitarian, and politically driven. ChatGPT notes that the movement’s legacy endures in its clarity, structure and purpose-driven design that define much of modern typographic practice. Constructivist movement produced strong, sans-serif (without feet) fonts like the typeface molot . Like Dadaism in some aspect, typography was bold, in-your-face, promoting Suprematism’s geometric abstraction and Futurism’s emphasis on dynamism.[1]
