Newsletter Layout Basics

Carl Shank • October 14, 2021

What makes up a good newsletter? There are both CONTENT and LAYOUT issues to consider.


CONTENT. Make the newsletter concise, readable, active by using strong verbs, scannable, up-to-date, people oriented, and economical. Make it regular, weekly if possible. "Scannable" means easy to read and see main pieces of information. Tie broader interests into the lives of local people. This is especially important if you reference, in a church newsletter, for instance, denominational or national news and views. Include short snippets by others in your group of readers. Advertise links to well-researched and important information for your readers. Include an occasional literary piece or arts piece to cultivate creative interchange and add vitality and dimension to your newsletter. Every so often use special interest pieces. Make sure the source of the newsletter is clear and readable, including name, address, date, staff. Do not plagiarize — give credit to where credit is due.


LAYOUT.  Have a distinctive and well-designed logo. Hire a graphic artist if needed for a professional logo look. Make sure the newsletter has "visual vitality" — good paper stock, quality reproduction, eye-catching headlines, plenty of white space and graphic elements to break up long text. Other type considerations would be —


(1) Choose the right typeface. Don't be limited to Times Roman, Helvetica and ghastly Courier. Try Palatino, Century, Lucida and Stone Informal. Book faces would include Garamond, Caslon 540, Galliard and Baskerville. (See Example 1 below) Choose a face legible in small sizes. Whatever you choose, be careful of fanciful, grotesque, weird and strange faces for most of the newsletter. "Extreme features—thick strokes, very thin strokes, tall and narrow forms, short and squatty forms, slanted characters, fancy serifs, swashes—anything that calls attention to itself lowers the readability of the face, because you notice the letterforms, rather than the message." (Robin Williams, "Improving Readability," Technique, August 1995). What you want is readability, cleanness, and communication.


(2) Size type to fit. This means appropriate size of type and line spacing. Strive for lines between 50 and 70 characters. Another way to say this would be from 8 to 11 words or wide enough to accommodate 2 1/2 lowercase alphabets of the typeface chosen. People read groups of words at a time, so be careful of too few or too many words on a line. Do not double-space between the end of sentences (an old practice on typewriters—remember those?!) For a piece too long, hyphenate lines setting them ragged right, or cut some text. For a piece too short, remove hyphenations, break long paragraphs into shorter ones, or narrow the column widths. The general rule for leading is 20 percent of type size, so 2 points of leading for 10-point type, making a total of 12 points from one baseline to the next. However, some faces require more leading for readability. Since we read in phrases, avoid uneven letter and word spacing, or too close or too far apart spacing. Kerning and tracking controls on page layout programs like PageMaker often need tweaked. (See Example 2 below) Whatever looks right is important here.


(3) Use display type for headlines. Do not use all capital letters. A mix of upper and lower case letters gives more readability and pleasure in headline reading. Generally, avoid ALL CAPS even for headlines. Leave conjunctions such as and, in, and the, lowercase. There are many display faces available, but I would say choose a display face that goes with the text used in the piece. Sans serif faces (without "feet") are often good display faces, but again be careful of gaudiness. And use your computer program's kerning function (space between letters) to create visual acceptability —


WORKING TOOLS or Working Tools (Formata Bold font),

but not WORKING TOOLS (unless it is a Halloween piece!)


Also, end lines at logical stopping points —

Today it will be sunny with periods

of rain and spotty showers Not this — but rather this —


Today it will be sunny

with periods of rain

and spotty showers


Trademark or copyright symbols should be a smaller type size than the font and move the symbol so that its top aligns with the top of the text. (Example 3 below)


(4)  Replace typewriter-type quotations and other marks with the font's built in marks. (Example 4 below) Jim Heid from Macworld also rightly advises "avoid gimmicky font styles such as shadow and outline. Also think twice about using the small-caps option that many programs provide. . . . avoid superimposing type over a gray-shaded background." (Macworld, June 1989) (Example 5 below)


Successful Layout & Design

Nothing New Under the Sun: A Look At Current Typographic Trends

By Carl Shank • December 17, 2025
Nothing New Under The Sun: A Look at Current Typographic Trends As a typographic historian of sorts, and owner of CARE Typography, a small design studio focusing on reviving historic and often missed typefaces, I read a number of type reports and books. Of special interest is the newsletter from the Monotype corporation highlighting trends and faces for today. (See https://bit.ly/3Y1R1BV ) A couple of statements in their latest reports by Phil Garnham, Creative Type Director, at Monotype got me thinking about culturally laced typographic styles and faces that have graced our historic type landscapes. He notes a “new universal style emerging: flat design in modern online brands, almost reverting to the minimalist style of five years past. Many companies are going for clean geometric style with type.” This is hardly a new concept or trend. A deeper dive into the history of type design over the centuries helps us understand what may be happening. In the history of typography, on which I have written (See H. Carl Shank, Typographical Beauty Through the Ages: A Christian Perspective, Lulu.com, 2025), the visual dissonance of the Dadaist movement in type was replaced by the order of Constructivism and its functional accessible design principles. Art Deco gave way to Swiss type beauty with its readability and visual harmony in the faces of Helvetica and Univers. Grunge and Psychedelic type by Wes Wilson gave way to the sans serifs used universally today. Hippie children of the 60s grew up to be corporate CEOs of the 80s and 90s, shedding their anti-establishment and even destructive behaviors for the boardroom and nice houses with ordered yards and gardens. This has been the story of all cultural movements, including typographic movements. They reflected their cultural morés of the times, but the bold, audacious, violent, raucous types always gave way to what we internally want and desire — a return to simplicity, functionality and order and type viability. From a theological viewpoint, the thought provoking words of the writer of Ecclesiastes of the Bible apply here — “What has been is what will be, and what has been done is what will be done, and there is nothing new under the sun. Is there a thing of which it is said, “See, this is new”? It has been already in the ages before us.” (Ecclesiastes 1:9, 10) “Customers are seeking affinity with brands that seek justice in our world, and that goes beyond a brand’s mission. People want to see brands actively involved in solving societal problems.” The issues of climate change, diversity movements, equity and inclusion initiatives are seemingly new but typographically rehearse type’s movements from Gutenberg to today. Calligraphers and typographers have been dealing with cultural changes and shifts for ages. I applaud what Monotype and others are seeking to do with variable fonts and digital type, but I would historically caution us in the business not to place too much excitement and hubris after cultural trends. Carl Shank CARE Typography December 2025

AI & Typography: A Christian-Theistic Look

By Carl Shank • December 10, 2025
AI & Typography: A Christian-Theistic Present Look Monotype Corporation recently released their 2025 Report concerning Artificial Intelligence and Typography called Re-Vision (See https://bit.ly/4aEUePf ). This eReport looks at the various typographical, social and cultural issues surrounding AI and how it affects and impacts the craft and science of typography. A selected summary of the Report is available below.
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