Newsletter Layout Basics

Carl Shank • October 14, 2021

What makes up a good newsletter? There are both CONTENT and LAYOUT issues to consider.


CONTENT. Make the newsletter concise, readable, active by using strong verbs, scannable, up-to-date, people oriented, and economical. Make it regular, weekly if possible. "Scannable" means easy to read and see main pieces of information. Tie broader interests into the lives of local people. This is especially important if you reference, in a church newsletter, for instance, denominational or national news and views. Include short snippets by others in your group of readers. Advertise links to well-researched and important information for your readers. Include an occasional literary piece or arts piece to cultivate creative interchange and add vitality and dimension to your newsletter. Every so often use special interest pieces. Make sure the source of the newsletter is clear and readable, including name, address, date, staff. Do not plagiarize — give credit to where credit is due.


LAYOUT.  Have a distinctive and well-designed logo. Hire a graphic artist if needed for a professional logo look. Make sure the newsletter has "visual vitality" — good paper stock, quality reproduction, eye-catching headlines, plenty of white space and graphic elements to break up long text. Other type considerations would be —


(1) Choose the right typeface. Don't be limited to Times Roman, Helvetica and ghastly Courier. Try Palatino, Century, Lucida and Stone Informal. Book faces would include Garamond, Caslon 540, Galliard and Baskerville. (See Example 1 below) Choose a face legible in small sizes. Whatever you choose, be careful of fanciful, grotesque, weird and strange faces for most of the newsletter. "Extreme features—thick strokes, very thin strokes, tall and narrow forms, short and squatty forms, slanted characters, fancy serifs, swashes—anything that calls attention to itself lowers the readability of the face, because you notice the letterforms, rather than the message." (Robin Williams, "Improving Readability," Technique, August 1995). What you want is readability, cleanness, and communication.


(2) Size type to fit. This means appropriate size of type and line spacing. Strive for lines between 50 and 70 characters. Another way to say this would be from 8 to 11 words or wide enough to accommodate 2 1/2 lowercase alphabets of the typeface chosen. People read groups of words at a time, so be careful of too few or too many words on a line. Do not double-space between the end of sentences (an old practice on typewriters—remember those?!) For a piece too long, hyphenate lines setting them ragged right, or cut some text. For a piece too short, remove hyphenations, break long paragraphs into shorter ones, or narrow the column widths. The general rule for leading is 20 percent of type size, so 2 points of leading for 10-point type, making a total of 12 points from one baseline to the next. However, some faces require more leading for readability. Since we read in phrases, avoid uneven letter and word spacing, or too close or too far apart spacing. Kerning and tracking controls on page layout programs like PageMaker often need tweaked. (See Example 2 below) Whatever looks right is important here.


(3) Use display type for headlines. Do not use all capital letters. A mix of upper and lower case letters gives more readability and pleasure in headline reading. Generally, avoid ALL CAPS even for headlines. Leave conjunctions such as and, in, and the, lowercase. There are many display faces available, but I would say choose a display face that goes with the text used in the piece. Sans serif faces (without "feet") are often good display faces, but again be careful of gaudiness. And use your computer program's kerning function (space between letters) to create visual acceptability —


WORKING TOOLS or Working Tools (Formata Bold font),

but not WORKING TOOLS (unless it is a Halloween piece!)


Also, end lines at logical stopping points —

Today it will be sunny with periods

of rain and spotty showers Not this — but rather this —


Today it will be sunny

with periods of rain

and spotty showers


Trademark or copyright symbols should be a smaller type size than the font and move the symbol so that its top aligns with the top of the text. (Example 3 below)


(4)  Replace typewriter-type quotations and other marks with the font's built in marks. (Example 4 below) Jim Heid from Macworld also rightly advises "avoid gimmicky font styles such as shadow and outline. Also think twice about using the small-caps option that many programs provide. . . . avoid superimposing type over a gray-shaded background." (Macworld, June 1989) (Example 5 below)


Successful Layout & Design

French Typography History (Part 2)

By Carl Shank • August 24, 2026
Art Nouveau and Paris Between 1500 and 1900 typography evolved from Renaissance humanist forms to industrial mass production and artistic revival. Old style typefaces (like Garamond) moved to Transitional faces (like Baskerville) to Modern/Didone faces (like Didot and Bodoni) to Industrial display types (fat faces, slab serifs, sans serifs) to the Arts & Crafts revivals. Art Nouveau was a reaction against the academicism, eclecticism and historicism of nineteenth century architecture and decorative art. The new art movement had its roots in Britain, in the floral designs of William Morris, and in the Arts and Crafts movement founded by the pupils of Morris. Art Nouveau fonts ( REFERENCE ) grew out of the late nineteenth century Art Nouveau movement (c. 1890–1910). The style flourished across Europe and America in architecture, furniture, illustration, and typography. In lettering, Art Nouveau embraced organic forms, flowing curves, floral motifs, and asymmetry, reflecting the movement’s fascination with natural growth and hand-drawn ornament. Art Nouveau took its name from the Maison de l'Art Nouveau, a Parisian gallery that exhibited the works of artists and designers who were associated with the movement. The style was characterized by flowing, curvilinear forms inspired by natural shapes and motifs such as flowers, vines, and insects. It also incorporated elements from other artistic traditions, such as Japanese art and the Arts and Crafts movement. The work of Alphonse Mucha and the type of Eugene Smauel Grasset (1845–1917) are particularly important to understanding this period. (ILLS) Grasset taught design at the École Guérin from 1890 to 1903, at the École d’Art graphique in the rue Madame from 1903 to 1904, at theAcadémie de la Grande Chaumiere from 1904 to 1913, and at the École Estienne in Paris. Grasset had freely adapted the alphabet of Nicolas Jenson (1471) with the intention of using it to print a book on his own method for ornamental composition, inspired by the courses he gave to the Guérin school. (Wikipedia) The Grasset Typeface (ILLS) from Lewis F. Day's Alphabets Old and New , London, 1910, shows that art nouveau flair for which these men were famous. The font has been digitized by CARE Typography and is offered with a number of other historic fonts for a modest fee. Contact cshanktype@gmail.com for details. Auriol (1901, George Auriol, France). Produced by G. Peignot et Fils foundry, was one of the most widely used Art Nouveau fonts in Paris. It was inspired by Japanese calligraphy. Japanese calligraphy, called Shodo or Shuji, heavily influenced Art Nouveau type. Art Nouveau was particularly popular in Europe, where it influenced a wide range of artistic disciplines, including architecture, interior design, furniture, jewelry, and graphic design. Some of the most notable Art Nouveau architects included Hector Guimard, Antoni Gaudí, and Victor Horta, while artists such as Alphonse Mucha, Aubrey Beardsley, and Gustav Klimt were celebrated for their decorative and ornamental works. By 1910, Art Nouveau was fading. It was seen as overly decorative and was replaced by Art Deco, Plakatstil (poster style), and modernist sans-serifs (e.g., Futura, 1927). Still, Art Nouveau typefaces remained popular in advertising for certain luxury goods. In the 1960s–70s counterculture revival, fonts like Arnold Böcklin were rediscovered and associated with psychedelic posters, bringing Art Nouveau back into fashion. In short, Art Nouveau fonts were display-oriented, highly decorative, and tied to the broader artistic revolt against rigid academic styles. Fonts like Eckmann, Auriol, Bradley, and Arnold Böcklin remain the most recognizable products of the period.

French Typography History (Part 1)

By Carl Shank • August 24, 2026
Parisian Typography History Parisian typography refers broadly to the traditions of type design, printing, lettering, bookmaking, and graphic design that developed in Paris, particularly from the early days of European printing through the modern era. Paris became one of Europe's most important centers of typographic culture, alongside Venice, Rome, Antwerp, Amsterdam, London, and later Berlin. What makes Paris especially significant is that French typography repeatedly combined technical innovation with an unusually strong concern for aesthetics and cultural identity. The French Renaissance established some of the foundations of Western book typography, The Romain du Roi introduced a rationalized approach to letterform construction. Didot transformed the Roman into a highly elegant Modern style, while Parisian poster, fashion, and advertising design subsequently made typography an essential component of visual culture. For a study of European typography, Paris is therefore best viewed not simply as another printing center, but as one of the places where the craft of type, the art of the book, state patronage, intellectual culture, fashion, and graphic design repeatedly converged. Parisian typography in perspective The history of Parisian typography can therefore be understood as a progression through several major phases — Gothic manuscript tradition, to Renaissance humanism, to French Old Style Romans, to Royal/Rational typography, to Romain du Roi, to Didot Modern Roman, and to Industrial display typography. Another way to organize this history would be to note several recurring characteristics of French typography. French typographical elegance can be seen in the developing of refined proportions and carefully controlled letterforms. There was a strong early connection to Roman inscriptions and Renaissance typography. Mathematical order was especially evident in the Romain du Roi typography. Didot established high contrast in lettering and there was strong emphasis on readable, beautiful text typography. Ornamentation became particularly important in the Art Nouveau period. Display typography defined much of posters and advertising typography. Type was often treated as part of French intellectual culture, and Paris repeatedly absorbed international design movements.
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