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Making Good PowerPoint Presentations

Carl Shank • February 11, 2023

How do you make good, eye-catching, informative and interesting PowerPoint™ presentations? Busy office people generally use either too much of a good thing (like templates) or too little and bore their audiences. Or, they see PowerPoint as the sum of all things and fail to give enough information for an accurate study or diagnosis of a project. The image below is an example of good information, but arranged in a boring and unattractive and clunky manner.

The slide on the left has problems. First, it gives too much data for one slide. The very first rule of PowerPoint (PP) is to make each slide clean and simple and uncluttered. There is too much here for one slide. Then, the font used (office Helvetica) is too bland and uninteresting. There is no differentiation between the title font and the content. There is not enough "white space" on the slide since everything is crowded in on it. And the size of the text is too small to read at a distance.

Note in the redone PP slides above, there is sufficient interest, clarity and an uncluttered feel. There is a distinction between the header font (here Formata Bold) and the text font (here ITC Stone Serif). They are large enough to read at a convenient distance. Indeed, this slide does not contain everything the original had, but then you use multiple slides. I like the black-on-white slide better than the white-on-black, but the point is clarity, simplicity and directness in a black and white format. Note also we dodge the standard bullet (•) in favor of what is called a "dingbat" (from Zaph Dingbat font). This adds interest. In addition, the company logo is on each slide, reminding the viewer of the source of the presentation. But what about colors?

Here we use a convenient colorful Microsoft PP Template. But note the washed out yellow on red background, which is never a good choice.  And the small and insignificant same type used for the subtitle.  Also, the alignment is off with "Making A Good Presentation" too close to the white line at the top. A better choice recommended by the template itself is below.

The choice of fonts used is better and the template is more interesting. I still think the subtitle is still too small for distance viewers. Here let me point out that there are a multitude of templates on Microsoft PowerPoint™ that are available, but most users have no idea how to use them and what to use of them in a presentation. Consequently, a too gaudy template choice is often used for a simple presentation and can be distracting to the audience. People pay attention to the bells and whistles of the template choice rather than the information being presented. What about motion graphics and animations on a slide?

This is the opening slide to an orientation for new staff to an architectural firm. In a day of animations and video snaps, this might be seen as an acceptable and "cute" way to begin the new staff orientation. However, it also may seem rather childish and unprofessional. The key here in PP is to use those animation elements and video snapshots carefully and professionally, not detracting from the business. This might be more appropriate to a children's classroom presentation or a fun get-together.

The free Lottie Animation is from Thomas Kiguru.

USING GRAPHICS & VISUALS

Using abstract concepts, like flow charts or complex ideas and data, custom illustrations can help create consistency and communication value with your audience. Make sure the graphics fit the image of the company. Do not use grainy, pixelated, low-resolution images or clip art in your presentations. (From Camille del Rosario, Design Pickle, "How To Improve PowerPoint Presentations: 15 Proven Tips)

CHARTS & GRAPHS. The key here in providing a compelling PP presentation is to lead the way. Point your audience to where you want them to be and to get your message across to them. Make the headline big and bold and set off the categories so that they are clear and readable. Then, make sure that what's important to you gets across to them. In the chart and graphic below, part of a PP church health presentation, the dull Excel stats are made into a viewable and attractive bar chart or graphic. The eight qualities tested through surveys are listed on the left of the bar chart. The lines are given to the church to indicate where they fall within universal health guidelines, the "red" line being the minimum health line, the "yellow" line the median health line, and the "green" line the best health mark for a growing and healthy church or congregation. The "purple"line is this church's average health for August 2021, with the dotted "black" line the average church health in the Northeast part of America in this time period. At a glance, this church can see where they fall on universal church health markers. The green bar indicates their healthiest factor, while the red bar, called the "minimum factor" in church health terms, indicates where work is needed. Note the background graphic used on the slide to indicate the source of the information analyzed (NCDAmerica).

Successful Layout & Design

Sketch & Hand Drawn Lettering

By Carl Shank • January 29, 2025
Sketch & Hand Drawn Lettering. The history of font development includes a wealth of calligraphic fonts and artistically crafted hand drawn typefaces. A number of these lettering fonts have been drawn and submitted by smaller type foundries and entrepreneurs seeking to make their mark in the font world. A casual look at ChatGPT gives some idea as to their source and character. Fonts that mimic pencil drawings often have a hand-sketched, textured, or rough-lined appearance. These fonts are great for artistic projects, children's books, casual branding, or creative typography. The sample fonts below are mostly given for personal use only, use on personal invitations and so forth, but some have been made available for commercial use as well. They demonstrate the wide range of hand drawn fonts available for use and purchase.

Four Old Playful Fancy Fonts

By Carl Shank • January 20, 2025
Four Old Playful Fancy Fonts . CARE Typography is pleased in its historical search for antique inspired fonts to introduce digitized versions of Harper and Mikado, a Gutenberg typeface and Lacrosse. Unlike their modern counterparts, these fonts are display only fanciful fonts of a bygone era in typography. However, they exude a rich history of font development that should not be forgotten in our search for the new, the sleek, the up-to-date in type. They have been developed from the rich typographic heritage of Phillips Old Fashioned Type Book published in 1945 by Frederick Nelson Phillips, Inc, in New York. This volume has caught my historic typographic eye for its plethora of ancient font styles and formulations. The Harper446 font is especially playful, with its curly capitals, its specialized "Q" capital and, of course, its flavorful and playful small case lettering, with the raised c, e and o letters and the odd looking "g." This is obviously not a text font, but can uses in artful decorative work. The Mikado231 font does not at all look like the variations of the typeface called "Mikado" in typography history. As that history notes, "Mikado was apparently inspired by Gilbert and Sullivan’s comic opera of the same name. The show opened in London in March of 1885 and in New York later that same year. According to Nicolete Gray in her classic book on ornamented typefaces, the English foundry of Sir Charles Reed and Son introduced a metal type called “Japanese” also in 1885. She characterized this typeface and other oriental based typefaces as superficial in their foreign influence. Nonetheless it appears that it was later copied by several of the American Wood-type companies. The 1906 Hamilton wood-type specimen catalog shows four versions of this design; one by Hamilton and three by acquired companies. The versions by Wells, and Morgans & Wilcox are called Mikado. The Hamilton and Page versions use model numbers 204 and 156 respectively. It is difficult to determine the specific dates when this particular wood-type was introduced, but the earliest wood-type catalog I could find showing Mikado is the 1888 Page catalog. Our sample “WINTER” is a 15 line unstamped type most similar to the Hamilton version. Incidentally, another English foundry, Miller and Richard introduced a metal typeface in 1887, also named Mikado. That typeface is totally different than the one presented here." (https://www.printmuseum.org/wood-type-mikado). This Mikado adaptation has straight angular E, F, G, K, T and even raised W, X, Y in the capitals. Note the falling stems of C, L, and lower c, e, h, m and n. Again, this playful font can be used sparingly in advertisement copy and flavorful playbills. The Gutenberg700 font is again from the Phillips book samples. Note the dotted C, U, V, small g and zero. The ampersand is also interesting. Curly serifs are used in A, J, L, S. The numerals are classic old school numerals. This Gutenberg rendering is unlike any classic Gutenberg typeface that has been presented. The LacrossePhillips font has a cute left hanging serif on the capitals. It is a bold faced font, both in the upper and lower case. It is a full font offering upper and lower case lettering, numerals and other marks. These fonts are available from CARE Typography at care typography.com at NO COST. They are free to purchase and use.
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